Registrar Privacy & Confidentiality Notice
Last Updated: 22.11.25 Entity: ZyCore Registrar Ltd
Jurisdiction: England & Wales / EU GDPR Compliance.
ZyCore Registrar Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and protect information when you access or use our website, services, and digital platforms.
By using our website or submitting information to us, you agree to the terms of this Privacy Policy.
We may collect the following categories of personal information:
1.1 Information You Provide Directly
- Name, contact details, and identification data
- Company information and registration details
- Documents submitted for verification or compliance
- Payment and billing information
- Communications and inquiries submitted through forms or email
1.2 Information Collected Automatically
- IP address and device identifiers
- Browser type and operating system
- Website usage data (analytics, cookies, session records)
Security logs for authentication and fraud prevention
1.3 Special Categories (If Required)
Only where legally permitted and necessary for due diligence (e.g., AML/KYC), such as:
- Identity documents
- Proof of address
- Beneficial ownership information
We process personal data for the following purposes:
To provide nominee, fiduciary, escrow, or registrar services
To verify identity and comply with AML/KYC and regulatory duties
To administer client accounts and contractual relationships
To maintain secure access to trustee and registrar platforms
To improve website functionality and user experience
To meet legal, regulatory, or judicial obligations
To prevent fraud, abuse, or unauthorized access
We process data only where we have a lawful basis under GDPR, including consent, contractual necessity, legal obligation, or legitimate interests.
We rely on one or more of the following legal grounds:
Performance of a contract
Compliance with legal obligations (including AML, financial regulation, and company law)
Legitimate interests in operating and improving our services
Consent, where explicitly required
We may share personal data only with:
Regulatory bodies and authorities (where legally required)
Banking institutions for escrow or fiduciary operations
Professional advisers (legal, accounting, compliance)
Technology providers supporting our systems
Law enforcement or government agencies when required by law
We do not sell or rent personal data to third parties.
All third-party processors are bound by confidentiality and GDPR-compliant agreements.
Our website may contain links to external sites. We are not responsible for their privacy practices or content.
Where data is transferred outside the European Economic Area (EEA), we ensure:
Adequacy decisions, or
Standard Contractual Clauses, or
Equivalent legally recognized safeguards
We retain personal data only for as long as necessary to:
Fulfil contractual obligations
Meet regulatory and AML/KYC requirements
Comply with statutory retention periods
After expiry, data is securely deleted or anonymized.
You have the following rights regarding your personal data:
Right to access
Right to rectification
Right to erasure (right to be forgotten)
Right to restrict processing
Right to data portability
Right to object
Right not to be subject to automated decision-making
Right to withdraw consent, where applicable
Requests can be submitted to: [Insert Contact Email]
Our website uses cookies and analytics tools to:
Enhance functionality
Improve user experience
Provide security monitoring
You may manage cookie preferences via your browser settings.
We implement industry-standard technical and organizational measures, including:
Encrypted data storage and secure servers
Multi-factor authentication
Access controls and audit logging
Regular cybersecurity monitoring
We may update this Privacy Policy from time to time. All changes will be posted on this page with the updated date.
For questions or data requests:
Data Protection Officer — ZyCore Registrar Ltd
Email: [Insert]
Address: [Insert]